Time Blocking Tips- 9 Essential Tips to Maximize Your Time & Productivity Levels
If you can devote time to certain tasks, complete them and then end your workday with quality output, then you are said to be a productive worker. Employee wellbeing, productivity, and firm performance, a study by Oxford Sad faculty and the University of Oxford, discovered a correlation between employee contentment and profitability, customer loyalty, and lower staff turnover.
What are ways in which you can increase your time and productivity levels? Let’s look at a few of them.
Change Your Location
Fortunately, remote and hybrid working options are now frequently available to employees. You can use some extra time working somewhere else, if your job allows it.
Working from home enhanced productivity by 13%, according to a Stanford study of 16,000 employees for 9 months. More calls can be made per minute because of a more comfortable and quiet working environment, so an improvement in the performance can be seen. It has also led to an increase in shifts and few breaks as well as sick days.
Go to the library, a nearby park (if it’s nice out), or some other peaceful, well-lit location to form an original thought or enlighten an old issue.
Find Out A Suitable Time
The time of productivity varies for everyone. The time you feel the most productive can vary depending on if you like night or you are a morning bird. Find the time that you feel the most attentive so that you can spend that time on crucial responsibilities. If you can choose your schedule because you work remotely, this strategy is very helpful.
There can be times when you don’t get to plan your day according to the time when you prefer working, you can set priorities and work on them at the time when you are most productive. Productivity peaks of an individual lasts no more than 90-120 minutes.
Control Your Schedule
The key to remaining effective, level-headed, and composed is to feel in control. You are reclaiming time in your schedule for the things you’ve determined to be important by assigning chores to others or establishing time limits for interruptions. With automatic status tools such as Slack, you can manage your daily schedule more effectively. The app also allows you to break your schedule into parts, so employees can focus and prioritize the essential tasks and get more done during the day. This practice is also known as time blocking.
People encounter many barriers to effective time management, according to a user study conducted in 2015 by time-tracking software Toggl:
Having no priorities
Underestimating how much work something will require
Rushing through tasks
If you are someone who can’t form schedules then apps are there for you to make proper use of your time. Slack can help you better organize your meetings and help you connect with your team to share ideas and projects. GetPulse on the other hand tells your teammates what you are currently doing, so they can approach you at the right time.
Short Breaks Can Go a Long Way
Taking brief breaks from work that are unrelated, whether it be a stroll, a stroll towards a cafe or a hotel that serves scrumptious food, you can also spend time on books, or a chat with a coworker, can significantly improve your performance. If you try to work for hours without taking a breather, it can cause your productivity to decrease. It is advised that people labor either eight or ten, nothing more than that, as per Kobel. At certain points your body as well as mind runs out of energy as per Kobel.
Avoid Social Media
We all are accustomed to using social media in our daily lives. As much as two thirds of social media users check their feed at least once a day, and 18% of users check social media every two hours, according to research.
You must, however, possess the self-control to refrain from spending a significant portion of your day checking Facebook to see what your friends had for dinner the previous evening or what they thought of the newest movie. Due to the productivity cost of using social media while at work, several businesses forbid it. Even if your work allows usage of social media then also, you should take a break from it. If you don’t take a break it can easily consume your day and you won’t get work done.
A Two Minute Rule Always Works
This rule states that start with easy tasks that take only 2 minutes or so, then you can take a break of two minutes to start with other things that you have been putting off. You might have tasks that require only two minutes to finish or tasks that can be planned in two minutes, you can do those in two minutes.
For example, it might only take you two minutes to keep track of the tasks you’ve already finished, reply to a quick email, list your next goals, and print outline for your next project assignment. These tasks can be added to a finish till the day is over.
In the professional service benchmark report, 3 out of 10 respondents stated that technology might increase their productivity by 30-39 percent if it automated the tedious, administrative aspects of their work. One in five people (22%) claimed they could complete at least 50% of the work.
Put Up Small Goals That Are Feasible
Small goals that are modest can be set throughout the day, you should avoid setting big goals that take more time and resources to finish. Small, everyday goals you can set and accomplish during your eight hours at work include things like filing necessary documentation, replying to those four customer emails, or gathering all the materials your team will need to finish a future project. Similar to how you would use milestones to track your work toward a longer goal, you might utilize these short targets.
Refrain From Multitasking
Juggling projects or jobs may finally enable you to accomplish your task. You can become more efficient, if you work concentrating on one at a time. If we concentrate on different things at once, we will keep juggling and won’t get time to complete any. As a result, some of the jobs may not get finished or may not get done as well as they might have if each work had been the only emphasis.
As per the University of London study, those who multitask while performing cognitive tasks have a similar loss in IQ as people who stay up all night.
Additionally, focusing on one thing at a time until it is finished will help you become more productive because you are establishing one goal at a time as opposed to many when you concentrate on one item at a time.
Utilize The Pomodoro Strategy
Your ability to manage your time effectively can have a big impact on how productive you are at work, and the Pomodoro method is one tactic you could find useful. The Pomodoro approach uses a timer and is similar to scheduled breaks in that you commit to a job for 20 minutes (though you can extend this to 30 minutes), work on it until the timer goes off, and then take a five-minute break. This method can be efficient because it gives you more uninterrupted time for focused work and a few short breaks from the task before finishing it.
It’s crucial to be as consistent as you can when putting productivity-boosting tactics into practice. When you continue to learn and boost your skills, your productivity is set to increase.
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